“All presentations are performances. And all performances are in service to your audience. Their time is valuable, so honor that time by delivering the best presentation you can. No matter what kind of presentation you are giving, you must find ways to create authentic audience connection, engagement, and value.”
– Mary Abbajay, Forbes
SESSION SPEAKER GUIDELINES
Joining and presenting in the session, live:
We strongly encourage you to log into the platform and find your sessions in the days preceding the SDC to test your access and ensure your microphone and camera are working properly.
On the day of your session, join at least 5 minutes prior to the start time.
To join the session that you are speaking in:
- From the virtual event, go to the Backstage tab on the left-hand side. You’ll see the sessions you are speaking in in the right-side column. Click the session you want to enter.
- Click “Meet and Stream” at the top (between Details and Q&A).
- Click “Join Meeting”
- If the session has not started yet, this puts you in the Backstage, non-streaming area where you will meet your fellow panelists, session chair, and session moderator (Name, “SDI_First Name_Last Name”).
- Your session moderator will start (and end!) the session stream on time.
- Your session chair will introduce the session and each speaker by name, and then prompt the speaker to share their screen in the order listed in the session description. Each presenter will have 5-6 minutes to present (7-8 minutes if there are three or less presenters). The chair or moderator will nudge you when you are close to time and/or going over. Please be considerate of other presenter’s time by staying on schedule.
- Please keep your *CAMERA OFF* and *MUTE* your microphone, when another speaker is presenting.
- After all presentations, the chair will facilitate the discussion by reading audience questions, given in the chat and Q&A areas. You are free to keep an eye on those areas too and be ready to answer and comment as time allows.
Troubleshooting with Camera and Audio:
- Check that you are not using your camera in a different program (e.g., zoom, google meet)
- Check your browser settings/permissions
- Try using a different browser or an incognito browser
Pre-recorded presentation: You need an 8-10 minute pre-recorded presentation, saved as an mp4. There are multiple ways to do this. We recommend recording directly in Microsoft PowerPoint:
In Microsoft PowerPoint (slides and audio narration only; no video of you speaking)
- Select Slide Show > Record Slide Show.
- Choose option “Record from Beginning”
- When you’re ready, select Record and start speaking.
- To record from a specific slide, go to it, and then select Record.
- Note: Narration won’t record when slide transitions happen so let these play first before you start speaking.
- Manage narration and timings
- Pause – to pause a recording
- Stop – to end a recording
- Replay – to replay a recording
- Save – save your recording as an mp4 video file
Recording through Zoom: See here for detailed instructions. The advantage of using Zoom is that the recording will include your presentation slides as well as a video of you speaking.
EITHER WAY IS FINE! JUST REMEMBER TO SAVE IT AS AN MP4 VIDEO FILE.
Upload your MP4 video file presentation either (1) directly to your Pheedloop Speaker Portal to your personal SDC Google Folder, as shared by conference organizers. For access issues, please email us: firstname.lastname@example.org
Organizers will upload and connect your prerecorded presentation to your session. These presentations will be available for advanced viewing by conference attendees.